Wenco International Mining Systems (www.wencomine.com), a subsidiary of Hitachi Construction Machinery (HCM), provides industry leading, innovative technologies to customers in the mining and material movement sectors, enabling sustainable and safe operations.
The Finance and Operations Specialist support the Chile branch by primarily executing day to day finance activities, while also providing general operational and Human Resources (HR) support. The role ensures compliance, accuracy, and timely delivery of tasks, working closely with centralized Finance and, HR teams as well as the Company’s Chile based external advisors.
Key Deliverables and Responsibilities
This role acts as the in‑country execution lead for day‑to‑day Finance and HR operational processes, working under established delegations of authority and approval controls.
Finance Operations (Primary Focus)
- Manage accounts payable end-to-end, including invoice intake, coding, entry into the ERP - Microsoft Dynamics Business Central 365 (“Dynamics 365”), and vendor payment processing.
- Maintain accounts receivable processes, including issuing customer invoices in Dynamics 365 and Servicio de Impuestos Internos (“SII”), tracking collections, and following up on outstanding balances.
- Maintain accounts receivable processes, including issuing customer invoices in Dynamics 365 and Servicio de Impuestos Internos (“SII”), tracking collections, and following up on outstanding balances.
- Ensure accurate and timely SII invoicing and statutory document management, including compliance with local electronic invoicing requirements.
- Support expense controls and local procurement processes, ensuring appropriate approvals and documentation are maintained.
- Execute treasury activities, including preparing payment runs, managing local bank accounts, monitoring cash balances, and coordinating with Wenco Canada (“WHQ”) for funding requirements.
- Coordinate monthly payroll inputs and validation with WHQ Payroll team and external providers, ensuring accuracy of employee data, timesheets, and supporting documentation.
- Maintain accurate and complete financial records in ERP, including journal entries, account reconciliations, and supporting documentation.
- Support month-end close activities, including preparing reconciliations, variance explanations, and required schedules for WHQ Finance.
- Coordinate with external advisors (e.g., BDO) on tax compliance, statutory filings, and regulatory matters, ensuring required information is complete, accurate, and submitted on time.
- Support audit and compliance activities by preparing supporting documentation and responding to information requests.
HR Operations (Execution/Support Focus)
- Prepare employment documentation using approved templates, including:
- Contracts and Offer letters; and
- Contract annexes (e.g. working hours, site assignments, amendments, transfers between sites or to remote work, and changes in working hours).
- Maintain employee records and ensure new hire files are complete and accurately set up in Dayforce.
- Support employee onboarding and offboarding processes, including coordination and delivery of new hire orientations and administrative support for employee exits.
- Act as a key member of various HR-related committees (i.e. Joint Occupational Health and Safety, Social Committee).
- Coordinate vacation and medical leave processes with external providers (e.g. BDO), including submission and confirmation of leave.
- Liaise with centralized HR team on employee relations (ER) matters, policy application, and compliance
- Perform other ad hoc HR duties as required by the centralized HR team.
Important:
The role prepares and coordinates HR documentation but does not make policy or ER decisions independently.
Experience and Knowledge
- Experience in finance operations and HR administration.
- High attention to detail and compliance.
- Ability to work with centralized/global teams.
- Strong understanding of Chilean employment regulations and practices including payroll coordination, statutory benefits, and basic employee lifecycle processes (an asset).
- Professional discretion and judgment.
- Fluent English language (spoken/written) required due to regular collaboration with global stakeholders.
Skills and Abilities
- 3–5 years of hands-on accounting experience, including accounts payable, accounts receivable, and treasury duties.
- Strong working knowledge of Chilean accounting practices and SII processes.
- Intermediate to advanced proficiency in Excel, including practical use in reconciliation and data analysis
- Experience with ERP systems, with familiarity in Dynamics 365 considered an asset.
- Experience supporting HR administrative processes, including onboarding/offboarding and employee record maintenance.
- Ability to coordinate with global HR teams on employment contracts, benefits, and local compliance requirements.
- Working knowledge of accounting standards; IFRS considered an asset.
- Understanding of payroll processes and experience coordinating with external payroll providers.
- Knowledge of corporate tax regulations is an asset.
- Experience working in a small team or standalone role, with ownership of end-to-end local accounting processes.
Wenco advances the efficiency and safety of the world’s surface mining equipment through our fleet management systems. We are committed to providing a stable yet exciting work place environment for individual employees to build and grow their career with the Company.
Wenco is an Equal Opportunity Employer.
Disclaimer
The information in this description has been designed to indicate the general nature and level of work performed by employees. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. It is not intended as an employment contract. Job descriptions are subject to change, which may not necessarily affect compensation.
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As our team experiences high volumes of applications, only shortlisted candidates will be contacted. To be considered, please ensure a resume is attached.
